Intelligent order automation for B2B distributors
Your Orders.On Autopilot.
Turn incoming purchase orders into ERP-ready drafts — without manual data entry.
- Keep your current ERP
- A human approves every order
- Exceptions made explicit
Illustration with fictional sample data
Every customer orders differently. Your inside sales team translates it — line by line.
01
Re-key
Descriptions, quantities and PO references typed into the ERP by hand.
02
Look up
Customer part numbers and free text translated into your own item numbers.
03
Fix later
A wrong UOM or an extra zero surfaces at picking, shipping or invoicing.
Interactive demo
Watch a purchase order become a sales order draft.
Pick a fictional US order — plumbing supply, building products or packaging. Process it, inspect each match, resolve the exceptions and approve the draft.
FULTRONIQ / ORDER CONSOLE
Simulated with sample data. Companies, people, addresses, items and prices are invented. No ERP is connected and nothing is sent.
- 01pendingMessage received
- 02pendingDocument parsed
- 03pendingCustomer identified
- 04pendingSKUs matched
- 05pendingRules validated
- 06pendingDraft ready
Inbound · Email
FromMegan Torres <purchasing@ridgeline-mech.example>
Toorders@yourdistributor.example
DateTue, Nov 3, 8:14 AM
PO 24-0871 — Hollis St job
Morning team,
Please ship the following for the Hollis St job, need it on site Thursday.
- 40x 1/2" copper coupling (our part 4471-12)
- 12 ea 3/4" full port ball valve, threaded
- 6 boxes press fitting 90 elbow 3/4"
- 100 ft 3/4" Type L copper tube
- 2x 1/2" pressure reducing valve, lead free
Ship to: 2150 Hollis St, Columbus, OH 43215.
Thanks,
Megan Torres — Purchasing
Sales order draft
Ready when you are.
Process the order to watch it turn into validated, ERP-ready line items.
How it works
Four steps. One moment of control.
FULTRONIQ takes over the re-keying and the lookups. Your team keeps the decision.
01
Receive
Purchase orders arrive the way they do today — in your orders@ inbox as an email body, PDF or spreadsheet. Your customers change nothing.
02
Read
FULTRONIQ extracts header fields and line items: customer PO, requested date, ship-to, descriptions, quantities and units of measure.
03
Match & validate
Customers and items are matched to your own master data. UOMs, pack sizes, pricing, unusual quantities and item status are checked against rules.
04
Approve
Inside sales sees an ERP-ready sales order draft with only the exceptions flagged. Nothing moves toward your ERP until a person approves it.
Who it's for
Built for distributors who still key in emailed orders.
- 01Industrial & MRO distributorsHigh line counts, endless variants, customer part numbers.
- 02Plumbing, HVAC & electrical supplyJobsite orders with new ship-tos and tight requested dates.
- 03Building productsProject POs, pallet quantities and contract pricing.
- 04Packaging & janitorial supplyRecurring replenishment spreadsheets with shifting quantities.
- 05Manufacturers taking emailed POsCustomer orders that still get re-keyed into the ERP by hand.
A strong fit if…
- Inside sales re-keys orders from email, PDF or Excel every day
- Customers order in their own formats, with their own part numbers
- You intend to keep your current ERP
- You want control: nothing enters your system unseen
Probably not a fit if…
- Nearly all of your orders already arrive through EDI or a web portal
- You're looking for a new ERP or a broad digital transformation
Calculate your savings
What does re-keying cost you every month?
Enter your own numbers in USD. The math assumes 22 business days per month and the time reduction you choose.
Assumptions
- · 22 business days per month.
- · Only manual order entry time is counted — not picking, invoicing or follow-up.
- · You choose the reduction. Review and approval stay human work, so 100% is not a realistic input.
- · Hourly cost is yours to set; include wages, benefits and overhead if you want a loaded figure.
Monthly scenario · 22 business days
Hours freed up
70.4hrs
Value of that time
$2,464
≈ $29,568 per year
- Orders per month
- 880
- Current entry time
- 117.3 hrs
This is an illustrative scenario based on your own assumptions, not a guaranteed saving. Actual results depend on your order mix, data quality and the review steps you keep in place.
Rollout & human review
Start small, on your own orders. People stay in charge.
Human approval
By default, no order is pushed forward without a person approving it.
Traceable
Every draft line links back to the exact line in the original purchase order.
Explicit exceptions
Uncertainty is flagged with a reason — never silently guessed.
- 01
Discovery
We review your order flow, sample POs and your ERP's import options — and tell you plainly whether it fits.
- 02
Pilot on your orders
We run on a scoped set of customers or one inbox. Your team approves every draft while we tune matching and rules.
- 03
Live with approval
Inside sales works from drafts. Exceptions are visible; approving stays a deliberate action.
- 04
Expand
More customers, more formats, more checks — step by step, based on what works in practice.
ERP connection
Scoped, not promised.
Every ERP and every configuration is different. We don't promise an out-of-the-box connector before reviewing your system. Possible routes:
Import file
A draft order as a file (e.g. CSV or XML) in a format your ERP can already import.
API or web service
If your ERP exposes an API, the draft can be staged there directly.
Existing import module
Use an order import function or add-on your ERP already has.
Which route is feasible depends on your ERP version, licenses and configuration.
FAQ
Straight questions, straight answers.
Book a walkthrough
Show us how your orders arrive.
In a short call we look at a few of your real purchase orders and your ERP setup. You'll hear honestly whether FULTRONIQ fits — and if it doesn't, we'll say so.
- No-obligation conversation
- Based on your own sample orders
- No commitment to a pilot